Automatically

For the past year we have been praising Hubdoc and thanking them for existing every step of the way. Chances are, if your company hired Books LA for your bookkeeping needs, you most likely know what Hubdoc is and how is it benefiting your business.

Hubdoc became a part of the everyday workflow and frankly, we don’t see that changing any time soon!

So, you might ask why Hubdoc and why are we so excited to be a part of the awesome group of TOP 50 accounting and bookkeeping practices for 2015 … well, here are few reasons why we LOVE HUBDOC and why have we made this great app A MUST in our bookkeeping process:

• Instead of logging in into your bank and pulling one by one PDF of the bank statements, then going back and searching for the check, clicking on images and pulling the PDF to send it over to your bookkeeper.. or pulling the deposit images and checks and saving those by the date and not by the funky long string file name, or figuring it out how to name the file… Then sending the documents via email (please don’t) or sharing them over Google Drive, Dropbox, Box where its still very hard to sort them out…

Solution: Log into the Hubdoc, click on the account linked in Hubdoc sorted by the last 4 digits, click on the sub folder called checks, deposits, statements… All PDFs are there, in order, by date, just images.. and ready for viewing with just one click. Done!

• Let’s say you are looking for an invoice for a purchase made through Amazon more then a few months ago. Or there is a Uber receipt that you would like to find, but there are so may of them and now its hard to filter them out. Or maybe there is a cell phone bill you would like to see. Well, most likely you would log in to the site in question, go through the recent purchases and receipts, try to locate the one, save as PDF and send it to the bookkeeper, or forward via email.

Solution: Log into the Hubdoc, link the Amazon’s, Uber’s… chances are, if you have a user name and password for the account, the accounts will link into Hubdoc. If the account is not yet available to be linked (recently I haven’t found one yet, but there still are few), let Hubdoc’s awesome support know which one account is missing and they will work on it to bring the account over. They are just awesome like that!

• Let’s say you have  cash receipt for a parking, or have a restaurant receipt that you accidentally used personal account for. So usually you would have kept the receipt in your car for a long time, and the chances are the ink will fade or you will forget who where you with at the lunch or what was it for?

Solution: Open up a Hubdoc app, snap a picture of the receipt (maybe even write down a name of the business contact of the lunch or confirm the dollar amount for the parking that isn’t maybe that visible) an the receipt is there – accounted for!

Those are just few tips, and we didn’t even touch  how Hubdoc can push the PDF copies (backup) over to QBO or Xero.

The Hubdoc cost is just $20/month, but we gladly include a Hubdoc subscription for our Simple and Full level clients.

You Books LA Team